Administrative Assistant – Full-Time (Beirut)

About the role

New Beginning is seeking a full‑time Administrative Assistant to support its Beirut office. The role involves handling day‑to‑day office operations, ensuring smooth communication, and providing administrative support to the team.

Key responsibilities

• Manage correspondence, answer incoming calls, and schedule meetings.
• Maintain calendars and organize documents, reports, and presentations.
• Coordinate appointments, travel arrangements, and site visits when required.
• Assist with finance‑related tasks such as invoice preparation, tracking and follow‑up.
• Communicate with suppliers, vendors and external partners, and follow up on deliveries and quotations.
• Support project coordination and operational activities.
• Greet visitors and uphold a professional office environment.
• Provide administrative assistance to executive‑level staff as needed.

Required profile

• Highly organized, detail‑oriented and able to manage multiple priorities in a fast‑paced environment.
• Strong clerical skills including document preparation, filing, data entry and calendar management.
• Excellent phone etiquette and communication abilities.
• Experience handling invoices and basic administrative accounting tasks.
• Willingness to conduct site visits and coordinate with external teams.
• Diploma or Bachelor’s degree in Business Administration, Management or related field is an advantage.

Required skills

• Proficiency in MS Office and common digital office tools.