Office Admin & Receptionist

About the role

We are looking for a presentable and organized Receptionist & Office Administrator to run our front desk and assist with daily administrative tasks. You will be the primary point of contact for visitors and support basic office coordination and routine tasks for the office and CEO.

Key responsibilities

• Greet visitors and manage incoming calls, messages, and inquiries.
• Receive mail or packages and handle cash‑on‑delivery payments when required.
• Act as the main point of contact for general office administration.
• Coordinate daily office operations, supervise cleaning staff and valet service.
• Monitor office supplies and coordinate reorders when stock is low.
• Coordinate with IT, maintenance services, and external vendors for office‑related issues.
• Manage conference room calendars and coordinate bookings with employees.
• Maintain employee attendance and annual leave records.
• Support onboarding, workstations, and required administrative materials for new hires.
• Provide administrative and organizational support to the CEO, including scheduling, documents, correspondence, travel arrangements, and follow‑ups.
• Handle filing, scanning, printing, basic expense logging, invoices, and administrative records.
• Prepare documents, memos, and announcements when required.

Required profile

• 1–2 years of experience in reception, office administration, or a similar role.
• Strong communication skills with a professional and helpful approach.
• Strong written and verbal English; French is a plus.
• Professional, organized, punctual, proactive, reliable, and able to multitask.

Required skills

• Good knowledge of MS Office (Word, Excel, Outlook).