Admin & Procurement Assistant

About the role

We are looking for a motivated Admin & Procurement Assistant to support the smooth operation of our fashion house. The role combines office administration with purchasing duties, ensuring that supplies, materials and services are obtained efficiently while maintaining a professional work environment.

Key responsibilities

• Handle daily office tasks such as filing, preparing reports and presentations, setting up meetings and restocking office/kitchen supplies.
• Provide real‑time scheduling support, book appointments and manage reservations.
• Screen phone calls, greet visitors and route inquiries to the appropriate parties.
• Purchase goods, materials and components in line with cost, quality and delivery targets for multiple departments.
• Negotiate pricing, payment terms, lead times and delivery dates with suppliers.
• Review and compare quotes, prepare purchase orders after senior management approval.
• Act as liaison between suppliers and internal teams, resolving pricing, quality, delivery or invoice issues.
• Maintain and update the supplier list and support cost‑reduction initiatives.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 1–2 years of experience in administration or procurement.
• Strong attention to detail and excellent organizational abilities.
• Proactive, positive attitude and ability to thrive in a fast‑paced environment.

Required skills