Assistant Field Administration Officer (Internally for UNRWA Staff Only)

About the role

UNRWA is recruiting an Assistant Field Administration Officer in Beirut, open only to UNRWA staff. The post reports to the Field Administration Officer (A16) and supervises and gives technical support to a team of support staff. It is a fixed-term appointment of 1 year, including a 1-year probation period, with possible extension depending on funds, performance and continuing need.

Key responsibilities

• Support the Field Administration Officer in planning, integrating, monitoring and reporting the office's activities, and help improve its policies, processes and procedures
• Help prepare the biennium budget and periodic budget reviews, monitor expenditures and recommend adjustments
• Negotiate, prepare and finalize lease contracts, assist with rental contracts for offices and distribution centers, and liaise with landlords and local authorities
• Administer UNRWA IDs and magnetic cards, keep related documents confidential and maintain an effective database
• Analyze general services for efficiency and cost-effectiveness and recommend improvements, including reception, mail, tele-communications and canteen services
• Monitor the cleaning contractor, issue facilitation letters for contractors, and supervise building maintenance staff and laborers, including winterization, garden and parking maintenance, and ensure electricity, water and telephone are available
• Provide supplies and stationery support, facilitate local procurement of minor equipment and supplies through the imprest, prepare journal vouchers for reimbursement and handle imprest fund reconciliation under the FAO's supervision
• Act as focal point for FAO staff attendance in the E-leave system, update and monitor e-leave records, and perform other duties assigned

Required profile

• First university degree in management science, public or business administration, economics or a related discipline
• At least four years of responsible experience in administrative support, facility management (including day-to-day maintenance in office buildings), procurement or related functions
• English and Arabic at UN Level I reading, writing and listening, and UN Level II speaking
• Applicants must declare family members in UNRWA, Palestinian refugee status, affiliation with NGOs, political or military groups, and outside activities

Required skills

• Report writing in English
• Proficiency in agency-standard computer applications

What we offer

• Grade 14, starting monthly salary of USD 1,628.40 (basic salary USD 1,461.40 plus supplementary allowance)
• Monthly provident fund contribution of 15.4% of basic salary, compulsory medical insurance and 30 days of annual leave
• Dependency allowance where applicable