Assistant, Procurement

About the role

The Assistant, Procurement processes assigned procurement activities in line with International Medical Corps policies and procedures, donor and host country regulations. The role covers the ethical and transparent acquisition of equipment, supplies and services needed for programme support and implementation, with emphasis on value for money, vendor management and compliance.

Key responsibilities

• Ensure all procurement activities are ethical, transparent and compliant with IMC, donor and local rules, and that they are documented, filed and audit-ready.
• Register, vet and prequalify vendors before ordering, monitor their performance and maintain accurate records.
• Solicit bids and quotes against approved purchase requests using defined selection criteria, compare bids and place authorised orders.
• Submit complete, compliant procurement documentation for review and approval, and keep the procurement tracker up to date.
• Check received vendor invoices against approved orders and confirm delivery, then submit timely payment requests to Finance.
• Prepare documents for quantity and quality control, including samples where applicable, at the time of handover.
• Share feedback from requesters, users and suppliers with the supervisor, and share feedback with the supervisor.
• Maintain accurate, auditable filing systems, meet mandatory reporting deadlines, ensure export compliance where applicable and implement mitigation measures with the supervisor.
• Prevent, detect and report fraud in line with IMC policies and donor rules.
• Use LMIS software accurately and follow IMC guidelines; perform other duties as assigned.

Required profile

• Typically a degree in Logistics, Supply Chain, Transport Management or a related field; equivalent education and experience may substitute.
• Typically 6 months of experience in Procurement and/or Logistics.
• Good interpersonal and team skills, ability to work in a participatory way and in multi-ethnic, multicultural teams.
• Commitment to IMC's aims, values and principles.
• Fluency in written and spoken English.
• Ability to work in harsh conditions, often in remote areas.

Required skills

• Knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Relevant qualifications or training courses.