Office Coordinator (Part‑Time, Hybrid)

About the role

The client is looking for an organized and proactive Office Coordinator to work part‑time in a hybrid setting. The role supports daily administrative operations, facilitates communication between the General Manager and internal teams, and ensures that meeting minutes and records are accurately managed.

Key responsibilities

• Provide comprehensive administrative support, including schedule management, meeting coordination, and correspondence handling.
• Organize and maintain both physical and electronic files, guaranteeing confidentiality and easy access.
• Act as the communication link between the General Manager and departments, tracking action items and reporting progress.
• Conduct research and analysis on industry trends, market conditions, and internal processes to support decision‑making.
• Enter, maintain, and update data in internal systems, and assist in preparing reports and dashboards for management.
• Support cross‑functional initiatives and special projects, ensuring alignment and timely execution.
• Draft, review, and manage internal and external communications, including emails, letters, and official memos.
• Prepare, circulate, and maintain accurate Minutes of Meetings, tracking agreed actions, deadlines, and responsible parties.

Required profile

• High school diploma or equivalent; Associate’s or Bachelor’s degree preferred.
• Proficiency in French is mandatory.

Required skills