Front Desk & Corporate Services Ambassador

About the role

The Front Desk & Corporate Services Ambassador ensures the Beirut office runs smoothly as a professional and uninterrupted workplace. Acting as the face of INSEAB, this role combines a visible reception presence with ownership of office operations, supporting teams in Beirut, Dubai and Riyadh.

Key responsibilities

• Manage the reception desk, greet visitors, handle the main line and inquiries, and maintain visitor logs.
• Oversee day‑to‑day office operations, including cleanliness, pantry, stationery, meeting room allocation and utility continuity.
• Coordinate vendor contracts, petty‑cash handling, and procurement requests, ensuring timely renewals and audit trails.
• Provide People & Culture administration support such as attendance tracking, onboarding/offboarding, work permits and payroll documentation.
• Maintain corporate and statutory records, support audits, and ensure health, safety and security procedures are followed.

Required skills

• Vendor management and procurement coordination
• Petty cash handling (USD and LBP) with reconciliation
• Facilities and utility continuity management
• HR/payroll administration (NSSF, attendance, work permits)
• Document and records management
• Front‑of‑house/reception and hospitality skills
• Use of MSD Expense Management App