Executive Assistant to the Provost

About the role

The Executive Assistant to the Provost provides high‑level administrative, organizational, and logistical support to the Provost, acting as the primary liaison for internal and external stakeholders. This role ensures smooth daily operations and helps drive the strategic priorities of the Office of the Provost.

Key responsibilities

• Manage the Provost’s calendar, schedule meetings, appointments, events, and travel arrangements.
• Welcome guests and visitors, anticipate their needs, and arrange refreshments, meals, or materials.
• Prepare agendas, minutes, reports, presentations, and correspondence for the Office.
• Serve as the first point of contact, handling inquiries with professionalism and confidentiality.
• Coordinate logistics for meetings, committees, and special projects initiated by the Provost.
• Maintain and organize files, records, and databases for efficient information retrieval.
• Handle sensitive and confidential information with discretion.
• Perform additional duties as assigned to support the Office’s mission.

Required profile

• Bachelor’s degree in business administration, office management, education, or a related field.
• 2‑3 years of executive‑level administrative support experience, preferably in higher education.
• Experience supporting senior leadership and managing complex schedules.
• Knowledge of academic administration and higher‑education structures.
• Strong organizational, time‑management, and interpersonal skills.
• Ability to prioritize multiple tasks under pressure while maintaining high attention to detail.
• Fluency in English; French and Arabic are a plus.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunity to work closely with senior university leadership.
• Professional development in a dynamic academic environment.