Executive Assistant to the Principal

About the role

Behar + Peteranecz Inc., a design‑focused architectural practice in the Greater Tampa Bay Area, is looking for an experienced Executive Assistant to support its Principal. This senior‑level position requires proactive management of calendars, commitments, and communications, allowing the Principal to focus on strategic design work.

Key responsibilities

• Strategically manage the Principal’s calendar, reprioritising requests, scheduling travel, and preparing for meetings.
• Maintain a reliable system for tracking action items, verbal commitments, and follow‑up tasks.
• Exercise independent judgment on incomplete instructions, documenting assumptions and decisions.
• Serve as a professional point of contact on behalf of the Principal via email and phone.
• Draft, format, and manage correspondence, reports, proposals, and presentations.
• Organise project files, support document tracking, and follow up on milestones.
• Take ownership of administrative tasks that do not require the Principal’s direct involvement.
• Uphold strict confidentiality on all company, client, and personnel matters.

Required profile

• Prior experience supporting a senior executive or C‑suite leader in a personal/executive assistant capacity.
• Demonstrable track record of improving an executive’s day‑to‑day effectiveness.
• Comfort making sound decisions independently without detailed step‑by‑step instructions.
• Excellent written and verbal communication skills.

Required skills