Executive Assistant to Managing Director (Relocate to Dubai)

About the role

The Managing Director of a growing UAE‑based oil and gas services company is seeking a highly capable Executive Assistant. The role is based in Dubai and requires relocation, offering the chance to support senior leadership in a dynamic international environment.

Key responsibilities

• Manage the Managing Director’s calendar, travel arrangements, meeting preparation and follow‑up, protecting time for priority activities.
• Prepare agendas, briefing notes, record decisions and track actions, owners and deadlines.
• Draft correspondence and handle selected email communications under defined approval limits.
• Coordinate financial matters with accountants and stakeholders, ensuring decisions remain with authorised personnel.
• Oversee contract documentation, legal reviews and deadline visibility, flagging recurring issues.
• Conduct market, client, competitor and business research, delivering concise decision‑ready summaries.
• Utilise AI tools for research, drafting and administration while safeguarding confidential information.

Required profile

• Bachelor’s degree in engineering, business, law, finance or a related analytical discipline.
• Fluent professional English and French, both written and spoken.
• Strong writing, research, analytical, organisational and interpersonal abilities.
• Sound judgement on priorities, confidentiality and delegated authority.
• Confidence to follow up with senior internal and external stakeholders.
• Discretion, adaptability and composure when priorities shift.
• Ownership mindset, able to work independently while staying aligned with the Managing Director.
• Willingness to relocate promptly to Dubai and work on‑site.

Required skills

• Advanced and responsible use of AI tools for research, drafting and coordination.
• Executive‑support or business‑coordination experience (demonstrated potential and learning agility are valued).