Executive Assistant - Soft Sales Consulting

About the role

SoftSales Consulting provides innovative solutions to help businesses optimize their operations. It is looking for a highly organized and proactive Executive Assistant to support its leadership team and manage administrative responsibilities. The role suits someone with excellent multitasking skills, strong attention to detail and a passion for keeping operations running smoothly.

Key responsibilities

• Act as the main point of contact for the CEO: manage calendars, schedule meetings and coordinate travel.
• Prepare reports, presentations and correspondence for the executive team, and organize and prioritize tasks.
• Manage office operations: maintain records, organize files, oversee supplies and handle incoming emails and calls.
• Coordinate with internal and external stakeholders for meetings, events and project updates.
• Oversee data entry and record-keeping, and assist with payroll inquiries while keeping salary matters confidential.
• Manage client documents such as invoices and contracts, and support proposals, reports and presentations.
• Book appointments, organize events and act as a liaison between executives, staff and clients.
• Manage the company's online presence: update the LinkedIn profile, website and social media, and work with the marketing team on online visibility.

Required profile

• Bachelor's degree in Business Administration, Management or a related field is a plus.
• Proven experience as an Executive Assistant, Administrative Assistant or similar role.
• Excellent verbal and written communication in English and French.
• Strong organization, multitasking and attention to detail, with confidentiality and problem-solving skills.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint)
• Familiarity with project management tools such as Trello and Asana

What we offer

• Competitive salary and benefits.
• Professional development and training opportunities.
• A collaborative and inclusive work environment.

To apply, send your CV and a brief cover letter by email or through the application form.