Administrative Specialist

About the role

We are seeking a highly organized Administrative Specialist to join our fully remote team. The role supports our recruitment-focused operations by handling administrative, technical, and operational tasks while ensuring excellent service for our clients.

Key responsibilities

• Create, manage, and update documents and templates for administrative processes.
• Gather and analyse data to support role‑specific activities and generate documentation.
• Use software tools to organise information across categories and maintain client databases.
• Facilitate client onboarding, send communications and ensure smooth transitions.
• Translate documents from English to Lebanese Arabic with accuracy and cultural sensitivity.
• Monitor and record interactions, schedule meetings, and follow up with reminders.
• Collaborate with the team to continuously improve strategies and workflows.

Required profile

• Proven experience in an administrative or support role, preferably in recruitment or HR.
• Excellent written and spoken communication in both English and Arabic.
• Strong organisational skills with the ability to handle multiple tasks simultaneously.
• High attention to detail and commitment to delivering timely, accurate results.
• Problem‑solving mindset and ability to fix technical issues quickly.
• Adaptability to changing demands and quick learning of new software tools.