Senior Executive Assistant to CEO

About the role

We are seeking a proactive Senior Executive Assistant to work directly with the CEO. This role goes beyond traditional administrative duties, acting as a trusted extension of the CEO by managing priorities, coordinating cross‑functional projects, and ensuring decisions are executed to completion.

Key responsibilities

• Manage and structure the CEO’s daily workflow, commitments, and correspondence.
• Translate CEO decisions into clear actions, assign responsibilities, and set deadlines.
• Follow up with department heads to ensure timely completion of agreed actions.
• Coordinate projects across operations, marketing, finance, HR, procurement, product development, and business expansion.
• Review reports, proposals, presentations, and business information before they reach the CEO.
• Prepare concise summaries, comparisons, research, and recommendations to support decision‑making.
• Attend selected meetings, document key decisions, and monitor execution.
• Identify delays, risks, and unresolved issues early and communicate on behalf of the CEO.
• Organise business travel and handle selected personal matters for the CEO.
• Maintain absolute discretion with sensitive business and personal information.

Required profile

• Minimum five years of experience as an Executive Assistant, Personal Assistant, Project Coordinator, Office Manager, or similar high‑responsibility role.
• Strong business understanding with a willingness to learn departmental operations.
• Exceptional organization, follow‑up, and project‑coordination abilities.
• Proactive, resourceful, and able to anticipate needs.
• Strong judgment, comfortable questioning incomplete information and following up firmly.
• Ability to work in a fast‑paced environment with shifting priorities.
• Excellent written and spoken English and Arabic; French is a plus.
• Experience in F&B, hospitality, retail, FMCG, or multi‑branch companies is advantageous.

Required skills

• Microsoft Office
• Excel
• PowerPoint
• Outlook