Part-Time Administrative Assistant (Byblos Campus)

About the role

The Inter‑Professional Education Program (IPE) seeks a part‑time Administrative Assistant to support its core and elective activities on the Byblos campus. Reporting to the IPE Program Coordinator, you will ensure smooth logistics, communication, and documentation for a variety of educational sessions, conferences, and special projects.

Key responsibilities

• Coordinate logistics for IPE core sessions (IPE 200, 300, 400) and elective activities, including room and multimedia reservations.
• Schedule meetings, prepare agendas, take minutes, and follow up with students, faculty, and clinical partners.
• Manage student registration, track completion status, and maintain evaluation records.
• Monitor the IPE email inbox, respond in line with the Coordinator’s guidance, and handle correspondence.
• Assist with faculty/facilitator contract issuance and compile data for evaluation reports.
• Update the IPE website regularly and provide administrative support for events, symposia, and conferences.
• Support special projects as directed by the Program Coordinator or workgroup.

Required profile

• Bachelor’s degree in communications, business administration, statistics, public health, or a related field.
• At least 1 year of experience in administrative support.
• Strong written and spoken English and Arabic.
• Excellent attention to detail, ability to manage multiple priorities, and commitment to confidentiality.

Required skills

• Proficiency with MS Office Suite.
• Familiarity with basic AI tools.
• Experience using WebEx and other online collaboration applications.

What we offer

• Hourly‑based contract with flexible scheduling, including occasional afternoons, weekends, or holidays.
• Opportunity to work in a dynamic educational environment supporting inter‑professional learning.