Administrative Assistant

About the role

We are seeking a full-time Administrative Assistant to work on-site in Downtown Beirut for an international citizenship, residency and government-document services company. The role supports management and the senior administrator in the day-to-day running of the office, handling confidential client information and ensuring smooth office operations.

Key responsibilities

• Manage correspondence, calendars, appointments, meetings and follow-ups.
• Prepare, format, organise and maintain documents, files, records and internal trackers.
• Perform accurate data entry and keep administrative and client records up to date.
• Support management and the senior administrator with scheduling, document preparation, filing and daily office coordination.
• Coordinate couriers, office supplies, vendors, service providers and building-management requirements.
• Assist with client enquiries and support the preparation, issuance and tracking of quotations.
• Follow up on assigned client matters and provide sales support to the leadership team.
• Maintain strict confidentiality, accuracy and professional conduct at all times.

Required profile

• Minimum 2 years experience in an administrative, office coordination, executive support or documentation role.
• Strong attention to detail and accuracy in data entry and document preparation.
• Highly organised, proactive and able to manage several priorities simultaneously.
• Discreet and reliable when handling confidential client information.
• Well-presented and professional in dealings with clients and senior management.
• Fluent in Arabic and English; French is an advantage.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel