Executive Assistant

About the role

A well-reputed company is looking for a highly organized, proactive and versatile Executive Assistant to provide comprehensive administrative and organizational support to a senior executive. The ideal candidate is a strong multitasker with excellent communication skills, discretion, attention to detail and the ability to anticipate needs and manage several priorities in a fast-paced environment.

Key responsibilities

• Manage the executive's calendar, appointments, meetings and daily schedule.
• Coordinate business and personal travel, including flights, hotels, transport and itineraries.
• Prepare correspondence, reports, presentations, meeting agendas and minutes.
• Screen and prioritize calls, emails and requests, and follow up on pending matters.
• Coordinate meetings, conferences, events and business engagements.
• Act as a key point of contact between the executive and internal and external stakeholders.
• Handle confidential information and sensitive documents with discretion.
• Support special projects, research and ad hoc assignments, and manage last-minute changes.

Required profile

• Bachelor's degree in Business Administration, Management or a related field preferred.
• Proven experience as an Executive Assistant, Personal Assistant or in a similar senior administrative role.
• Excellent written and spoken English; additional languages are an advantage.
• Strong organizational, time-management, multitasking and problem-solving skills.
• Ability to work independently, exercise sound judgment and meet tight deadlines.
• High level of discretion, integrity, reliability and professionalism.

Required skills

• Microsoft Office, especially Outlook, Word, Excel and PowerPoint.