Administrative & Warehouse Operations Coordinator

About the role

The Administrative & Warehouse Operations Coordinator supports daily operations by ensuring accurate processing of sales and purchase orders, maintaining warehouse documentation, and coordinating product distribution. This position acts as a bridge between Sales, Supply Chain, Warehouse, and Technical teams to guarantee efficient order fulfillment and inventory accuracy.

Key responsibilities

• Process and enter customer sales orders and supplier purchase orders into the system accurately and promptly.
• Prepare, verify, and file all order‑related documentation before processing.
• Coordinate with the warehouse team to ensure timely picking, packing, and dispatch of orders.
• Assist in planning product distribution and deliveries to customers.
• Maintain organized warehouse records, inventory documentation, and stock movement logs.
• Prepare, file, and distribute technical documents such as COAs, TDS, SDS, specifications, and regulatory declarations.
• Support inventory control activities, stock reconciliation, and overall warehouse administration.
• Collaborate with Sales, Procurement, Technical Support, and Logistics to ensure smooth order execution.
• Monitor pending orders and follow up on operational issues that could delay deliveries.
• Maintain electronic and physical filing systems for operational and technical documentation.
• Identify and suggest improvements to administrative processes and warehouse workflows.

Required profile

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
• 2–5 years of experience in administration, warehouse operations, logistics, or supply chain.
• Experience working with ERP systems and Microsoft Office, especially Excel.
• Strong organizational, time‑management, and attention‑to‑detail skills.
• Ability to manage multiple priorities in a fast‑paced environment.
• Excellent communication and teamwork abilities.
• Good command of English; Arabic and French are a plus.

Required skills

• ERP systems
• Microsoft Excel
• Microsoft Office