Secretary - Engineering and Architecture Firm

About the role

Spectrum Engineering Consultants, an engineering and architectural firm founded in 1974, is hiring a full-time, on-site Secretary in Beirut. The Secretary manages daily clerical and administrative tasks and supports executive and project leadership, working closely with engineering and architectural teams.

Key responsibilities

• Prepare correspondence, maintain files and records, schedule meetings and organize calendars for managers and project teams.
• Handle incoming calls and emails, greet visitors and provide customer service to internal and external stakeholders.
• Support executives and project leaders with document preparation, meeting minutes and basic secretarial work such as drafting reports and maintaining registers.
• Coordinate with engineering and architectural teams to keep office operations running smoothly and information flowing on time.

Required profile

• Experience in company secretarial work, such as preparing official documents, maintaining records and supporting compliance-related administration.
• Executive administrative assistance, including calendar management, meeting coordination, travel arrangements and report and presentation preparation.
• A diploma or bachelor's degree in business administration, office management or a related field, or equivalent practical experience.
• Experience in engineering, architecture or professional services firms and familiarity with basic document control is a plus.

Required skills

• Clerical skills: filing, data entry, document management and basic office software.
• Effective written and verbal communication and customer service skills.
• Organizational and time management abilities, attention to detail and ability to handle multiple tasks in a fast-paced environment.
• Beneficial: MS Office or similar tools.