Office Secretary – Architecture & Engineering

About the role

We are seeking a reliable and organized Office Secretary to support our engineering and architecture studio. Working Monday to Friday from 9:00 AM to 4:00 PM, you will be the first point of contact for clients and visitors, ensuring that daily administrative operations run smoothly and efficiently.

Key responsibilities

• Prepare, type, and format a variety of documents, reports, and presentations using Microsoft Word.
• Manage incoming and outgoing correspondence, answer telephone calls, and schedule appointments and meetings.
• Maintain, organize, and file office records, both physical and electronic, ensuring easy retrieval.
• Assist with basic data entry and spreadsheet tasks in Microsoft Excel.
• Handle email communications in English, responding promptly and professionally.

Required profile

• Good knowledge of Microsoft Word for document preparation and formatting.
• Basic proficiency in Microsoft Excel for simple data handling.
• Basic to intermediate English language skills, sufficient for email and phone communication.
• Strong attention to detail, reliability, and ability to work independently in an office setting.

Required skills

• Microsoft Word
• Microsoft Excel