Office Manager (Finance Office)

About the role

The Office of the Vice President for Finance is seeking an experienced Office Manager to provide high‑level administrative support to the Vice President for Finance (CFO). The position is based at the Beirut campus with occasional travel to the Byblos campus and LAU Medical Centers.

Key responsibilities

• Manage the Vice President’s calendar, schedule meetings and prioritize time‑sensitive tasks.
• Coordinate daily office operations, anticipate needs and exercise sound judgment on confidential matters.
• Screen visitors and communications, respond or refer on behalf of the Vice President.
• Organise the finance calendar, monitor reporting deadlines and report progress to the supervisor.
• Prepare charts, graphs, tables and presentation materials.
• Supervise the signatory matrix to ensure timely payments and communications.
• Draft letters, memoranda, agendas, reports and take minutes with follow‑up on action items.
• Maintain accurate records, files and databases while protecting confidentiality.
• Arrange travel, accommodation and itineraries for the Vice President and guests.
• Support office events, assist in budget preparation and tracking, and manage office supplies and purchase requests.

Required profile

• Bachelor’s degree in Business Administration, Finance, Management or related field.
• Minimum six years of office‑management experience, preferably in higher‑education or finance environments.
• Proven ability to handle confidential information with discretion.
• Strong organisational and prioritisation skills.
• Excellent communication with senior internal and external stakeholders.

Required skills

• Proficiency with standard office software and technology.