Front Desk & Corporate Services Ambassador

About the role

The Front Desk & Corporate Services Ambassador ensures the Beirut office runs smoothly and professionally, acting as the face of INSEAB for clients, consultants and candidates while supporting office operations across Beirut, Dubai and Riyadh.

Key responsibilities

• Manage the reception desk, greet visitors, handle the main line and enquiries inbox, and maintain visitor logs.
• Oversee office facilities, utilities, pantry, stationery, meeting rooms and ensure uninterrupted power, water and internet connectivity.
• Coordinate with landlords, building management and contractors for maintenance, and maintain the asset register.
• Source quotations, manage vendor contracts, handle petty cash in USD and LBP, and support expense management via the MSD app.
• Provide People & Culture administration support, including attendance, leave, onboarding/offboarding, work permits and payroll coordination.
• Arrange travel, accommodation and visa support for staff and visitors, and manage document flow between offices.
• Maintain corporate and statutory document registers, support audits and ensure health, safety and security compliance.

Required skills

• Vendor management and procurement coordination
• Petty cash handling (USD and LBP) with reconciliation
• Facilities and utility continuity management
• HR/payroll administration (NSSF, Yomly, work permits)
• Document and records management
• Front‑of‑house/reception and hospitality skills
• Use of MSD Expense Management App