Executive Officer – Office of Vice President of Administrative Affairs

About the role

The Executive Officer provides high‑level administrative, operational and project coordination support to the Vice President of Administrative Affairs. Working as the central hub of the VPAD’s office, the role ensures smooth day‑to‑day operations, facilitates communication with university units and safeguards confidential information.

Key responsibilities

• Manage the Vice President’s calendar, meetings, correspondence and administrative priorities.
• Prepare agendas, presentations, reports, briefing materials and official correspondence.
• Organise meetings, record minutes, monitor action items and follow up on tasks.
• Serve as the primary liaison between the VPAD office and internal stakeholders, coordinating information exchange and logistical arrangements.
• Monitor progress of initiatives, prepare status updates, and consolidate stakeholder reports into executive summaries and dashboards.
• Coordinate documentation for committees, governance activities and institutional initiatives, ensuring proper retention, archiving and retrieval.

Required profile

• Master’s degree in Business Administration, Public Administration, Management or a related field.
• 2‑5 years of experience in executive administration, project coordination or operational support within a complex organization.
• Professional proficiency in Arabic, English and French.
• Strong analytical, organizational, planning and communication abilities.

Required skills

• Advanced proficiency with Microsoft Office 365.