Executive Officer – Administrative Support for VP of Administrative Affairs

About the role

The Executive Officer provides high‑level administrative, operational, and project coordination support to the Vice President of Administrative Affairs (VPAD). Working as the central hub of the VPAD’s office, the role ensures smooth day‑to‑day operations, facilitates communication with university units, and safeguards confidential information.

Key responsibilities

• Coordinate daily office operations, manage the VP’s calendar, meetings, correspondence and administrative priorities.
• Prepare agendas, presentations, reports, briefing materials and official correspondence; organize meetings, record minutes and track action items.
• Serve as the primary liaison between the VP’s office and internal stakeholders, handling information exchange and logistical arrangements.
• Monitor progress of initiatives, compile status updates, and create executive summaries, dashboards and presentations.
• Manage governance documentation, maintain secure electronic and physical records, and ensure proper retention and archiving per university procedures.

Required profile

• Master’s degree in Business Administration, Public Administration, Management or a related field.
• 2‑5 years of experience in executive administration, project coordination or operational support within a complex organization.
• Professional proficiency in Arabic, English and French.
• Strong analytical, organizational, planning and communication abilities.

Required skills

• Advanced proficiency with Microsoft Office 365.