Executive Assistant / Partner (Remote, US Eastern Time)

About the role

Tracera, a venture-backed B2B SaaS company, is looking for an Executive Partner to work alongside its CEO, leadership team and Head of People Operations. This is a high-trust, highly visible contract role based remotely, with US Eastern Time hours. About 30% of the time supports the CEO's calendar and calls, while about 70% covers business operations, recruiting and people and finance operations.

Key responsibilities

• Manage the calendars of the CEO and leadership team across multiple time zones, prioritizing hiring, strategy and customer commitments.
• Coordinate executive recruiting end to end, including scheduling interviews and keeping search partners aligned.
• Maintain hiring pipelines in Notion and trackers in Excel, and support candidate sourcing and screening on LinkedIn and Sales Navigator.
• Plan and book domestic and international travel, and manage conference and event logistics.
• Track executive expenses, collect receipts and prepare monthly reimbursements for Finance.
• Draft and manage communications on behalf of executives, capture meeting decisions and action items, and follow them through.
• Maintain company-wide operations such as distribution lists, vacation and holiday calendars and team swag orders.
• Support people operations, HR and finance operations, including onboarding, trackers and vendor and compliance follow-ups.
• Own projects end to end, document processes and build playbooks and SOPs.

Required profile

• 3+ years of experience as an Executive Assistant, business operations lead or partner to a CEO or founders, ideally at a startup or high-growth company.
• Experience managing complex calendars across time zones and coordinating recruiting or interview processes.
• Strong travel planning experience, including international and multi-city itineraries.
• Excellent written English and sound judgment with complete discretion for confidential matters.
• Proactive, solutions-oriented, able to own projects and processes end to end.
• Availability to work during US Eastern Time business hours.

Required skills

• Proficiency with Microsoft 365 (Outlook, Teams, Excel), Slack and Notion.
• Comfort using AI tools to work faster and smarter.
• Plus: LinkedIn Sales Navigator, Power Automate, expense tools such as Brex; familiarity with sustainability, ESG or B2B SaaS.