Administrative Assistant – Site Management & Coordination

About the role

The International Organization for Migration (IOM) Lebanon is seeking an Administrative Assistant to support its Site Management and Coordination (SMC) programme. Working under the Head of Programs and the Senior Program Associate (Shelter), you will assist technical teams in delivering shelter and site‑management activities for displaced populations.

Key responsibilities

• Assist in implementing and monitoring shelter and site‑management activities, ensuring compliance with IOM processes.
• Support drafting partnership agreements and manage purchase requests and related administrative tasks.
• Retrieve, compile, summarize, and present data on programme achievements and validate expense reports.
• Provide administrative and logistical support for capacity‑building workshops and community‑based initiatives.
• Draft status reports, highlight delivery shortfalls, and follow up on pending actions.
• Prepare routine correspondence, including emails, meeting minutes, formal letters, graphics, statistical tables, and presentations.
• Perform other related duties as assigned.

Required profile

• School diploma with four years of relevant experience, or a Bachelor’s degree in political/social sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields with two years of relevant experience.
• Experience liaising with governmental authorities, UN agencies, NGOs, and other international institutions.
• Experience working with migrants, refugees, or internally displaced persons.
• Excellent organizational skills, attention to detail, and ability to manage multiple tasks under time constraints.
• Team player capable of working with colleagues from diverse cultural and professional backgrounds.

Required skills