Meeting Management Attendant

About the role

The Economic and Social Commission for Western Asia (ESCWA) seeks a Meeting Management Attendant on a short‑term consultant basis. The role supports the Conference Management Section in delivering high‑quality conference services for ESCWA meetings and events, ensuring smooth operations for participants and organizers.

Key responsibilities

• Monitor meeting requests submitted via gMeets and book rooms and related services.
• Assist the unit with cost estimates and support the development of the cost estimator tool.
• Enter interpreter data into the e-APG system and manage interpreter rosters.
• Prepare participant lists, invitations, and official documentation for conferences.
• Set up conference rooms, including nameplates, seating arrangements, and technical equipment.
• Distribute speeches, papers, stationery, and refreshments to participants.
• Coordinate with interpreters, sound technicians, and chairs on podium and audio‑visual needs.
• Provide on‑site assistance to delegates, including escorting participants and handling information desk queries.
• Support the organization of coffee breaks and general office management tasks.
• Assist in the preparation for the ASMEs 2026 event.

Required profile

• Strong organizational skills with the ability to manage multiple tasks in a fast‑paced environment.
• Excellent attention to detail and accuracy in handling documentation and data entry.
• Good communication skills to interact with participants, interpreters, and senior officials.
• Ability to work collaboratively within a multicultural UN environment.

Required skills

• Experience with gMeets or similar meeting request platforms.
• Proficiency in using e-APG for data entry and interpreter management.
• Familiarity with cost estimation tools or software.