Front Desk & Corporate Services Ambassador (2 Positions)

About the role

A regional engineering and design group with offices in Beirut, Dubai and Riyadh is hiring two Front Desk & Corporate Services Ambassadors for its Beirut office in Sin El Fil. This is more than a reception role: you will be the face of the company for clients, consultants and visitors, and keep the office running behind the scenes through facilities, utilities, vendors, petty cash, records and HR administration.

Key responsibilities

• Welcome clients, consultants, candidates and visitors professionally, manage the main phone line and general enquiries inbox, and prepare meeting rooms and hospitality for client and leadership meetings
• Handle incoming and outgoing mail and couriers, including shipments to the Dubai and Riyadh offices
• Run the office day to day: cleanliness, pantry, stationery, meeting rooms and workstations, and ensure utilities such as EDL, generator and fuel, water and backup internet stay running
• Coordinate with the landlord, building management and maintenance contractors, and maintain the asset register, keys and access cards
• Supervise the office assistant and cleaning services
• Track attendance and leave, collect documents and issue HR letters, and support onboarding, offboarding, NSSF registrations and work permits
• Arrange travel, accommodation and visas for staff and visitors, and manage document flow and legalisation between Beirut, Dubai and Riyadh
• Keep company licences and certificates up to date, with expiry dates tracked

Required profile

• Bachelor's degree in Business Administration, Office Management or a related field
• 5-8 years in reception, office administration or office management
• At least 3 years in an engineering, contracting, design or professional services firm in Lebanon
• Experience running an office as a whole, not just reception
• Working knowledge of NSSF and Ministry of Labour procedures
• Fluent Arabic and English; French is a plus

Required skills

• Dual-currency petty cash (USD/LBP) and vendor administration experience
• Confident with MS Office (Outlook, Word, Excel, Teams)
• Nice to have: experience in a construction or design company, and exposure to ERP (Microsoft Dynamics) or HR systems