Executive & Personal Assistant to CEO (Remote)

About the role

We are seeking a highly proactive and resourceful Executive & Personal Assistant to support our CEO directly. This remote position blends professional and personal assistance, requiring flexibility, initiative, and the ability to manage a wide variety of tasks across the CEO’s business and personal life.

Key responsibilities

• Manage calendars, appointments, meetings, reminders, and scheduling.
• Coordinate domestic and international travel, including flights, hotels, transportation, and detailed itineraries.
• Arrange restaurant reservations and organize both personal and business events.
• Handle administrative duties related to the CEO’s businesses and professional responsibilities.
• Communicate with employees, vendors, contractors, service providers, and other third parties on the CEO’s behalf.
• Oversee household matters such as repairs, maintenance, appointments, and service providers.
• Research products, services, destinations, and other topics, providing clear recommendations.
• Follow up relentlessly on outstanding tasks until completion.
• Organize information, documents, appointments, and priorities.
• Assist the COO on high‑priority projects and initiatives as directed by the CEO.
• Anticipate upcoming needs and act proactively without being asked.

Required profile

• Extremely proactive and able to take initiative without waiting for instructions.
• Resourceful problem‑solver who can find solutions when faced with unfamiliar tasks.
• Excellent organizational and multitasking abilities.
• Strong communication skills, both written and verbal.
• Comfortable handling confidential and sensitive information.
• Adaptable and able to manage unexpected situations with composure.

Required skills