Executive Assistant

About the role

Spectra Solutions SARL, a facility‑management company, is looking for a proactive Executive Assistant to support its senior management team. The role involves handling day‑to‑day administrative tasks, coordinating schedules, and ensuring smooth communication across the organization in a fast‑paced environment.

Key responsibilities

• Manage executive calendars, appointments, and daily schedules.
• Prepare, organize, and maintain documents, reports, and other administrative materials.
• Handle professional correspondence, emails, and communications on behalf of management when required.
• Coordinate meetings, follow‑ups, and action items to ensure deadlines and priorities are met.
• Maintain accurate records, files, and confidential information.
• Assist management with routine administrative tasks and monitor pending items.
• Conduct research and gather information to support decision‑making.
• Manage multiple priorities while maintaining a high level of accuracy and professionalism.

Required profile

• Excellent spoken and written English communication skills.
• Previous experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or a similar role.
• Strong organizational and time‑management abilities with the capacity to prioritize multiple tasks.
• High attention to detail and accuracy.
• Professional interpersonal skills and the ability to handle confidential information with discretion.
• Self‑motivated, reliable, flexible, and solution‑oriented.

Required skills

• Proficiency in Microsoft Office.