Administrative Assistant

About the role

The Economic and Social Commission for Western Asia (ESCWA), a United Nations regional commission, is hiring an Administrative Assistant for its Technical Cooperation Unit in Beirut. The postholder reports directly to the Secretary of the Commission and works closely with the Technical Cooperation Team. The appointment is initially for one year and is subject to local recruitment.

Key responsibilities

• Human resources: initiate, process, monitor and follow up HR actions such as recruitment and job classification reviews, maintain time and attendance records, and advise staff on administrative procedures.
• Budget and finance: monitor expenditures and allotments, update budget tables, review requisitions for goods and services, prepare budget performance submissions and standard financial reports.
• General administration: handle staff travel arrangements, draft routine correspondence, maintain unit files and liaise with service units and colleagues at Headquarters and in the field.
• Support data collection, analysis and reporting, and help update web pages and brochures.

Required profile

• High school diploma or equivalent; a bachelor's degree in English Language or Business Administration is desirable.
• Five years of experience in administrative services, finance, accounting, audit, human resources or a related field; experience in an international organization or the UN Common System is desirable.
• English and Arabic at UN Level II reading, writing, listening and speaking.
• Applicants must be authorized to work in Lebanon; eligible candidates from outside the duty station bear their own relocation costs.