Administrative Assistant - Global Health Institute

About the role

The Global Health Institute at the American University of Beirut (AUB) is looking for an Administrative Assistant to provide administrative, scheduling and logistical support to the Director of the Conflict Medicine Program and the Chair of Conflict Medicine. The postholder manages the director's schedule, correspondence, travel and professional engagements and coordinates with internal teams and external partners. The position is full-time, contractual and renewable subject to satisfactory performance, with a salary of $1,000-$1,200 USD per month.

Key responsibilities

• Schedule the director across academic, clinical and professional commitments, manage email accounts and act as an administrative liaison with internal and external stakeholders.
• Coordinate travel, conferences, meetings, events, delegation visits and media interviews, and prepare itineraries.
• Manage the director's clinical schedule and coordinate changes with clinical and administrative teams.
• Maintain records of publications, conferences and public engagements, and keep an organized repository of professional and administrative documents.
• Prepare documents, presentations and meeting materials, and compile information for institutional reporting.
• Follow up on agreements, contracts, IRB documentation and other documents needing review, signature or submission.
• Track administrative and financial processes such as requisitions, purchase orders, advances, expenses and invoices, and monitor institutional deadlines, trainings and certifications.

Required profile

• Bachelor's degree in business administration, management, communications or a related field.
• Experience in executive assistance, administration or coordination, preferably supporting a senior academic, clinician or executive.
• Excellent organizational and follow-up skills, able to manage multiple competing priorities.
• Strong written and verbal communication in English and Arabic.
• High level of discretion and attention to detail; experience in a university, hospital or similar complex organization is an advantage.

Required skills

• Outlook and Microsoft Office
• Shared drives and virtual meeting platforms

Candidates apply through the online form by 8 November 2026; the selected person reports to the Initiative Manager and starts immediately after acceptance or within an agreed period. Applicants must comply with AUB's policies and procedures.