Admin Assistant – Evening Shift

About the role

A dynamic offshore property and facility management support company is seeking a dedicated Administrative Assistant to work the evening operational window. The role supports dispatchers, coordinators, and management by handling documentation, organizing workflows, and ensuring timely communication.

Key responsibilities

• Monitor, organize, and update digital documents and databases (e.g., ClickUp, email, Google Drive).
• Assist in tracking and updating work orders, tasks, and schedules.
• Coordinate internal communications between dispatchers, field teams, and management.
• Draft and format reports, invoices, and other operational documents.
• Follow up on pending items with vendors, clients, or team members as needed.
• Maintain up‑to‑date records of completed tasks and assist with filing digital assets such as photos and notes.
• Support time‑sensitive admin needs during the 4 PM–1 AM operational window.

Required profile

• Proven experience in administrative or virtual assistant roles (property management or construction a plus).
• Excellent written and verbal communication in English.
• Organized, proactive, and capable of handling multiple priorities.

Required skills

• Google Workspace
• Microsoft Excel
• ClickUp or similar work‑order software
• Email platforms
• Project/task management tools