Plant Admin Assistant

About the role

The Plant Admin Assistant provides daily administrative and clerical support to ensure smooth office operations within a cosmetics manufacturing plant. This full‑time, on‑site position is based in Bechamoun and works closely with department heads, the plant manager and the Group Operations Manager.

Key responsibilities

• Coordinate with department heads on labor attitudes, production reports and ISO documentation.
• Monitor consumables, costumes and stationery inventories; place orders to meet operational needs.
• Obtain updated supplier quotations every three months, purchase items and follow up until receipt.
• Archive all factory and warehouse invoices and generate related reports.
• Investigate daily employee punch records and correct punching times.
• Receive, organize and archive daily production reports.
• Maintain HR, production, maintenance, cleaning and security documents in line with ISO requirements.
• Prepare company SOPs as requested by the plant manager.
• Verify accuracy of production reports and finished‑goods delivery notes.
• Design and print labels required for production.
• Control access to plant keys and manage key inventory.
• Match utilities invoices with received quantities and investigate discrepancies.
• Perform additional duties assigned by the Group Operations Manager.

Required profile

• Strong organizational skills and ability to coordinate with multiple departments.
• Attention to detail for accurate record‑keeping and invoice verification.
• Familiarity with ISO documentation and SOP preparation.
• Ability to manage inventory and handle procurement processes.

Required skills

• Label design and printing