Invoicing Officer

About the role

The Invoicing Officer ensures the smooth end‑to‑end processing of customer orders, accurate invoicing and reliable inventory records. This position works closely with the factory, warehouse and sales teams to guarantee timely order fulfilment and proper financial documentation.

Key responsibilities

• Receive, enter and monitor customer orders in the ERP system, ensuring timely processing.
• Issue and post invoices promptly once orders are dispatched.
• Conduct regular physical stock counts and reconcile discrepancies with system data.
• Coordinate daily with the warehouse for order preparation and dispatch.
• Weekly liaison with factory and sales teams to confirm required items and quantities.
• Maintain up‑to‑date customer records in the ERP system.
• Prepare periodic reports on orders, stock levels, replenishment status and inventory variances.
• Support management with data‑driven insights and perform related duties as needed.

Required profile

• Bachelor’s degree in Accounting, Business Administration, Supply Chain or a related field.
• 1–2 years of experience in invoicing, inventory or order management, preferably within FMCG/HORECA distribution.
• Fluent English; French is a plus.
• Proficiency with Microsoft Office, especially Excel, and experience using ERP systems.

Required skills

• Microsoft Excel
• ERP system usage