Executive Assistant – Project Management

About the role

Byblos Vista is seeking a proactive Executive Assistant to support multiple projects across the organization. You will act as a bridge between teams, ensuring initiatives stay on track while anticipating and removing obstacles.

Key responsibilities

• Coordinate several projects from planning through execution, monitoring timelines, priorities, deliverables, and dependencies.
• Follow up with internal teams to guarantee deadline adherence.
• Prepare project documentation, reports, and meeting notes.
• Identify risks, escalate blockers, and contribute to solution development.
• Improve workflows to keep projects running efficiently.
• Support leadership with research, analysis, and operational initiatives.

Required profile

• 1–2 years of experience in project coordination, project management, operations, or a similar role.
• Strong organizational and time‑management abilities.
• Capacity to manage competing priorities across multiple projects.
• Excellent written and spoken English.
• Effective communication and stakeholder‑management skills.

Required skills

• Proficiency with Microsoft Office.
• Proficiency with Google Workspace.
• Experience using project‑management tools such as ClickUp, Asana, Monday.com, Jira, or Trello.

What we offer

• Work on a diverse portfolio of exciting projects.
• Fast‑growing company with clear career‑advancement opportunities.
• Collaborative, high‑performance culture focused on continuous learning.
• Employee wellbeing initiatives and regular team events.
• Competitive compensation and benefits.