Executive Assistant

About the role

The Executive Assistant will act as a strategic partner to the National Director, ensuring the office runs smoothly and efficiently. This position supports high‑level governance, coordinates meetings, and manages communications with discretion and professionalism.

Key responsibilities

• Organise and maintain the National Director’s calendar, travel arrangements, and engagements.
• Prepare minutes, track actions, and follow up on outcomes from meetings and engagements.
• Monitor delegated projects, ensuring timely progress and reporting.
• Maintain an up‑to‑date contact database and handle procurement and financial documentation as needed.
• Serve as the primary liaison for internal and external communications on behalf of the National Director.
• Support Senior Leadership Team meetings, documentation, and action tracking.
• Coordinate cross‑functional projects, events, and office‑wide initiatives.
• Organise Advisory Council and Board meetings, including agenda setting, minutes, and follow‑ups.
• Update the National Office Risk Register and governance documents.
• Represent the National Director’s office for administrative correspondence and support emergency response preparedness.

Required profile

• University degree or equivalent in Business Administration, Law, or a related field.
• Minimum of 2 years field experience in an administrative function.
• Demonstrated knowledge of assistant practices, clerical support, and systems administration.
• Very good written and spoken English and Arabic.

Required skills

What we offer

• Opportunity to work with a global humanitarian organization impacting vulnerable children in nearly 100 countries.
• Collaborative environment with a diverse, faith‑based team of over 31,000 staff.