Virtual Administrative Assistant (Remote)

About the role

We are looking for a proactive Virtual Administrative Assistant to support our Executive Assistant and Talent Acquisition Lead. Working remotely, you will become the operational backbone of a fast‑moving agency, handling a wide range of admin, finance, HR and property tasks.

Key responsibilities

• Organise Google Drive folders, maintain version control and document naming conventions.
• Update and manage the Asana Operations task board, ensuring tasks are correctly categorised and assigned.
• Set up and revoke access to tools such as Fathom, ClickFunnels and QuickBooks Online.
• Perform basic QuickBooks Online admin work, including document routing, financial record keeping and data entry.
• Track insurance renewals, coordinate paperwork and flag upcoming deadlines.
• Calculate the CEO’s time burn rate, build Google Sheets trackers for expenses and financial reporting, and assist with bank reconciliation.
• Screen resumes in Workable, conduct phone interviews using scripted criteria and maintain weekly talent‑acquisition metrics.
• Support scheduling, note‑taking and follow‑up for internal and external stakeholders.
• Monitor rental income, flag delinquencies and coordinate with third‑party vendors for property maintenance.

Required profile

• Strong problem‑solving mindset and ability to research solutions quickly.
• High level of trust, accountability and attention to detail.
• Excellent written and verbal communication skills.
• Ability to learn fast and work independently in a remote environment.

Required skills

• Google Drive and Google Sheets
• Asana project management
• QuickBooks Online
• Workable applicant tracking system
• Basic finance and insurance administration
• Fathom, ClickFunnels access management

What we offer

• Remote work with flexible hours.
• Entry‑level compensation of $500‑$750 per month.
• Opportunity to gain experience across executive operations, HR, finance and property management.