Shipping & Clearance Executive

About the role

Transmed is looking for a Shipping & Clearance Executive to coordinate accurate and timely import and export documentation among suppliers, customers, clearing agents, freight forwarders and relevant authorities. The role ensures smooth customs clearance and export operations while controlling cost, compliance and service quality.

Key responsibilities

• Review shipping and customs documents from suppliers, highlight discrepancies and submit complete documentation to clearing agents to minimise delays and compliance risks.
• Maintain accurate customs and shipping records in line with legal, audit and internal requirements.
• Prepare export commercial invoices and coordinate with Finance, Customer Service, IT and the Warehouse for JDE invoices.
• Prepare export shipping documents such as packing lists, Certificates of Origin, health certificates and others, and coordinate their legalization with the Ministry of Industry, Ministry of Foreign Affairs and embassies.
• Submit Certificates of Origin through the Chamber of Commerce and Ministry of Agriculture platforms.
• Track documentation accuracy and right-first-time submission rates, monitor customs clearance lead times and maintain order status reports shared with the Warehouse, Market Planning team and clearing agents.
• Coordinate with clearing agents and the warehouse on document delivery, container loading schedules and empty export container arrivals.
• Notify Finance of pricing discrepancies, share approved export quotations and review customs declarations (IM4/DEV and EX1) for accuracy.

Required profile

• Bachelor's degree in Business Administration, Supply Chain, Logistics or a related field.
• 0-1 year of experience in customs clearance, freight forwarding, shipping or logistics operations.
• Good command of English and Arabic.
• Strong reporting, document control, data accuracy, follow-up and problem-solving skills.