Senior Executive Assistant

About the role

We are seeking a highly organized and proactive Senior Executive Assistant to support the CEO of two fast‑growing companies, GreatPeople and Giraffe Creatives. This role goes beyond traditional administrative duties, requiring the ability to manage complex projects, coordinate across multiple time zones, and bring structure to a dynamic entrepreneurial environment.

Key responsibilities

• Manage the CEO’s calendar, schedule meetings, and prioritize daily tasks.
• Coordinate internal and external meetings across different countries and time zones.
• Organize travel arrangements, prepare agendas, take meeting notes, and track action items.
• Own and maintain ClickUp workspaces for both businesses, ensuring tasks, timelines, SOPs, and dashboards are properly structured.
• Monitor progress across departments, enforce project discipline, and build automations and reporting systems as needed.
• Draft professional communications, follow‑ups, and reminders; act as the primary liaison between the CEO and stakeholders.
• Identify operational gaps, mitigate risks, and maintain confidentiality at all times.

Required profile

• Fluent in Arabic and English, both spoken and written.
• Based in Lebanon.
• Proven experience in a high‑responsibility role such as Executive Assistant, Operations Coordinator, or similar.
• Advanced expertise with ClickUp is mandatory.
• Exceptional organizational, time‑management, and multitasking abilities.
• Strong attention to detail and a fast learning curve.

Required skills

• ClickUp

What we offer

• Opportunity to work directly with the CEO of two innovative companies.
• Exposure to AI‑driven customer experience and creative innovation sectors.
• A fast‑paced, entrepreneurial environment that values structure and execution discipline.