Records Specialist – Remote

About the role

We are looking for a highly organized and detail‑oriented Records Specialist to manage, maintain, and organize both physical and digital company records. The successful candidate will ensure that records are accurate, accessible, properly categorized, and handled with confidentiality.

Key responsibilities

• Create, update, organize, and maintain physical and digital records.
• Enter and verify information in databases, spreadsheets, and document‑management systems.
• Review records for accuracy, completeness, and consistency; correct errors and remove duplicates.
• Maintain organized filing systems and ensure proper categorization of documents.
• Retrieve records efficiently upon request and process incoming documents.
• Assist with scanning, indexing, uploading, and archiving of documents.
• Perform regular data quality checks and support records‑retention, archiving, and disposal procedures.
• Prepare reports, spreadsheets, and summaries related to records.
• Support audits, compliance reviews, and information requests.

Required profile

• Previous experience in records management, data entry, document control, or a similar administrative role.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work independently, manage multiple priorities, and meet deadlines.
• Professional, dependable, and capable of handling confidential information responsibly.

Required skills

• Proficiency with Microsoft Excel or Google Sheets.
• Comfortable working with databases and document management systems.
• Strong data‑entry and information‑management abilities.

What we offer

• Remote work setup with flexible hours.
• Opportunity to contribute to a well‑structured records environment.