Laboratory Administrative Assistant

About the role

The Laboratory Administrative Assistant supports the Director of USEK Laboratories in managing daily operations across educational courses, research projects, and analytical services. The role ensures efficient administrative processes, maintains records, and assists laboratory staff and learners.

Key responsibilities

• Develop and maintain a digital filing system and e‑workflow procedures.
• Prepare, review, and distribute documents, memos, invoices, and reports.
• Manage the laboratory records database and ensure accurate data handling.
• Coordinate communication with team members, stakeholders, and external units regarding lab invoices and acquisitions.
• Support national and international delegation visits, meetings, and minute‑taking.
• Handle incoming calls and requests, directing them to appropriate personnel.
• Oversee preparation of promotional materials, web content, and social media for the laboratory.
• Supervise learners during lab courses and assist research personnel with experiments and testing.
• Train lab assistant helpers on safe laboratory practices.

Required profile

• Knowledge of Good Laboratory Practices (GLP) and relevant safety standards.
• Familiarity with laboratory techniques, protocols, and environmental health regulations.
• Strong written and verbal communication skills in English.
• Ability to maintain discretion and confidentiality.

Required skills

• Advanced proficiency with spreadsheet software (e.g., Excel).
• Advanced proficiency with word processing and presentation programs (e.g., Word, PowerPoint).
• Experience using laboratory information systems.
• Ability to calibrate and configure laboratory instruments and systems.