Front Office Administrator – Financial Administration

About the role

The Front Office Administrator supports the division by managing the reception area, handling visitor inquiries, and ensuring smooth administrative operations. This role also assists with financial document filing and database upkeep.

Key responsibilities

• Manage front‑office reception, greet visitors and direct them to the appropriate department.
• Answer and route telephone calls, take messages and maintain professional telephone etiquette.
• Coordinate conference‑room bookings, work with housekeeping to ensure proper setup and cleanliness.
• Order and track office supplies, maintaining accurate stock records.
• Maintain and organize digital and physical records, including financial documents and database files.
• Archive documents by source, type and date, ensuring easy retrieval when needed.
• Support the division with ad‑hoc administrative tasks and inquiries.

Required profile

• Bachelor’s degree in Business Administration, Information Documentation, Database Administration or a related field.
• 1‑3 years of experience in administrative or customer‑service roles.
• Excellent organizational skills, attention to detail and ability to maintain confidentiality.
• Strong coordination, initiative and time‑management abilities.

Required skills

• Full proficiency in English and Arabic; French is a plus.
• Advanced use of Microsoft Office Suite, especially Excel.
• Experience with library or database administration and record‑keeping.
• Familiarity with online systems and database management tools.