Front Desk Receptionist

About the role

We are seeking a Front Desk Receptionist to be the first point of contact for visitors, clients and suppliers, ensuring a professional and welcoming environment. The role supports daily administrative operations and contributes to the overall efficiency of the office.

Key responsibilities

• Manage daily incoming and outgoing correspondence for internal teams and external stakeholders.
• Prepare and submit weekly administrative reports to management.
• Maintain and update databases, phonebooks, records, and filing systems (both physical and digital).
• Handle basic administrative tasks and ensure accurate data entry.
• Welcome visitors, clients, and suppliers in a professional and friendly manner.
• Coordinate courier services and track shipments as needed.
• Organize and maintain office files and documentation.
• Monitor office supply inventory and ensure timely replenishment.
• Schedule meetings, appointments, and manage meeting‑room bookings.

Required profile

• Previous experience in administrative support, reception, or a similar role.
• Basic knowledge of data entry and bookkeeping is a plus.
• Professional appearance and a strong customer‑service mindset.
• Excellent organizational and time‑management abilities.
• Ability to multitask, prioritize effectively, and work well in a team‑oriented environment.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.