Front Desk Receptionist

About the role

The Front Desk Receptionist will be the first point of contact for visitors, clients and suppliers at KBE, a leading manufacturer of air movement and fire smoke management products. This role supports daily office operations, ensuring smooth communication and efficient administrative processes.

Key responsibilities

• Manage daily incoming and outgoing correspondence for internal teams and external stakeholders.
• Prepare and submit weekly administrative reports to management.
• Maintain and update databases, phonebooks, records, and both physical and digital filing systems.
• Welcome visitors, clients, and suppliers in a professional and friendly manner.
• Coordinate courier services, track shipments, and handle basic administrative tasks.
• Organise office files, monitor supply inventory and ensure timely replenishment.
• Schedule meetings, appointments and manage meeting‑room bookings.

Required profile

• Previous experience in administrative support, reception, or a similar role.
• Professional appearance and a strong customer‑service mindset.
• Excellent organizational and time‑management abilities.
• Ability to multitask, prioritize effectively and work well in a team‑oriented environment.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.