Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to senior executives, ensuring smooth daily operations and effective communication across the organization.

Key responsibilities

• Manage executives’ calendars, schedule meetings, and coordinate appointments to optimize time management.
• Prepare and organize documents, reports, and presentations, ensuring accuracy and proper formatting.
• Handle internal and external correspondence professionally and confidentially, including email and written communications.
• Organize travel arrangements, accommodations, and detailed itineraries for domestic and international trips.
• Maintain digital and physical filing systems, guaranteeing timely access to needed information.
• Take meeting minutes, distribute them promptly, and follow up on assigned action items.
• Serve as a liaison between executives and internal/external stakeholders, facilitating clear communication.
• Answer phone calls, manage emails, and coordinate office activities to support daily operations.
• Perform general administrative duties such as office coordination, supply management, and support for team members.