Executive Assistant

About the role

Swiss Fiat is a regulated Swiss fintech combining multi-currency accounts, IBANs, debit cards and crypto on/off ramps. As Executive Assistant you act as the right hand of the leadership team, covering operations, administration, recruitment and HR, and stepping in wherever needed.

Key responsibilities

• Coordinate partner and vendor onboarding from first contact to go-live, and support client onboarding by collecting documents and following up with the compliance team
• Track open operational tasks and deadlines, and help build simple, repeatable processes
• Prepare weekly updates on operations, hiring and open items for the leadership team
• Track invoices, renewals, subscriptions and deadlines
• Manage calendars, meetings and priorities, handle inboxes and follow up on open items
• Prepare documents, presentations, meeting notes and short reports
• Coordinate with partners, banks and service providers on behalf of the company
• Post jobs and manage applicants on LinkedIn and other platforms, and run onboarding for new team members (contracts, documents, accounts, first-week setup)
• Keep employee records and HR documents organised, coordinate with accountants on payroll inputs, leave and contractor invoices, and help build HR processes and policies
• Take on ad hoc projects and urgent requests from across the team

Required profile

• 2+ years as an executive assistant, office manager, operations coordinator, HR or recruitment coordinator, or in a similar role
• Fluent English is a must; other languages are a strong plus
• Presentable, well spoken and confident with partners, clients and senior people
• Ownership mindset, very organised, reliable and discreet with confidential information
• Experience in fintech, banking or a fast-growing startup is a strong plus

Required skills

• Microsoft 365 or Google Workspace
• LinkedIn
• Scheduling tools such as Calendly

What we offer

• A competitive salary and a remote setup
• Direct work with the leadership team and exposure to a regulated Swiss fintech
• Hands-on experience across operations, recruitment, HR and finance in one role
• A path to Operations Manager or Head of People