Department Assistant

About the role

The Department Assistant will support the Head of Unit and Unit Coordinator in a multinational engineering environment, ensuring smooth daily operations of the department. This role combines administrative, coordination, and communication tasks to keep the team efficient and organized.

Key responsibilities

• Provide administrative and coordination support to the Head of Unit and Unit Coordinator.
• Maintain organized files and records.
• Answer phone calls and emails in a professional manner.
• Schedule meetings, take minutes, and prepare related documentation.
• Assist team members with routine tasks and coordinate with other departments as needed.
• Prepare reports, presentations, and other documents.
• Order and manage office supplies.
• Monitor staff workload weekly using an Excel template.
• Perform other duties assigned to support departmental objectives.

Required profile

• Strong organizational and time‑management abilities.
• Clear verbal and written communication skills.
• Friendly, proactive, and cooperative attitude.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.