Data Entry Assistant – Industrial Permits Database

About the role

UNDP Lebanon, through Stars Orbit Consultants and Management Development, is hiring a Data Entry Assistant (national consultancy) to help the Ministry of Industry organize its records of industrial permits and certificates into a structured database. The database will use consistent fields and unique identifiers so it can later be linked to the digitized inspection system, allowing the Ministry to track permits, certificates, inspections and compliance over time. The consultant works under the general supervision of the UNDP IACT manager and the day-to-day management of Ministry of Industry staff, in close coordination with the National Anti-Corruption Commission.

Key responsibilities

• Review the Ministry's existing permit and certificate files and recording practices, and prepare a short inception note with work plan, approach and timeline.
• Propose and finalize the database structure, including standardized fields, data formats and a unique identifier for each establishment and permit or certificate.
• Sort existing files by document type, the five UIIS industrial clusters, and subsector and activity classification.
• Enter data for each establishment, including permit or certificate number, issue and expiry dates, current status, location and inspection/compliance records.
• Flag incomplete, duplicate or inconsistent records, maintain a log and submit it to the technical committee; update the database as records are verified or corrected.
• Prepare a brief user guide or data dictionary and submit a final report summarizing records processed, data gaps and recommendations.
• Handle all information with strict confidentiality and not take part in decisions on individual applications.

Required profile

• At least a high school certificate.
• Minimum of 1 year of experience (the text is cut off).
• Ability to work in Beirut, with day-to-day travel from home to office covered by the consultant's own means.