Admin & Project Operations Specialist

About the role

We are seeking an Admin & Project Operations Specialist who thrives on structure, follow‑through, and ensuring complex projects run smoothly. The role sits at the heart of our operations, coordinating projects, supporting teams and making sure nothing falls through the cracks.

Key responsibilities

• Oversee and continuously improve administrative processes supporting office and project operations.
• Manage complex calendars, meetings and schedules for senior stakeholders and project teams.
• Maintain structured filing systems, ensure data accuracy and accessibility.
• Coordinate travel logistics and operational arrangements for consultants, clients and partners.
• Act as the operational focal point for all solutions, tracking timelines, milestones, deliverables and dependencies.
• Support project managers with trackers, plans and dashboards, and follow up on task execution, approvals and deliverables.
• Coordinate vendor documentation and operational approvals in line with internal policies.
• Conduct operational research and analysis to support planning and leadership decisions.
• Contribute to the standardisation and improvement of project‑operations tools, templates and workflows.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 2–4 years of experience in administrative coordination, operations or project support.
• Excellent command of English and Arabic, both written and verbal.
• High attention to detail, strong stakeholder‑management and communication skills.
• Ability to anticipate needs, identify risks and propose proactive solutions.

Required skills

• Adobe
• Microsoft Office (Excel, PowerPoint, reporting tools)
• Trello (plus)
• Odoo (plus)

What we offer

• A key role in shaping and strengthening project and operations.