Programme and Administrative Assistant – Supporting the National Committee on International Humanitarian Law

About the role

The UN Development Programme (UNDP) is seeking a Programme and Administrative Assistant to support the National Committee on International Humanitarian Law (NCIHL) in Beirut. The role provides essential programme, administrative, coordination and logistical support to ensure effective implementation of NCIHL activities, meetings and events over a six‑month period.

Key responsibilities

• Organise and implement NCIHL meetings, workshops, conferences, training sessions and awareness initiatives, handling venue coordination, participant communication and logistical arrangements.
• Provide administrative support for official correspondence, agendas, briefing materials, concept notes, presentations, participant lists, minutes and other programme documentation.
• Schedule and coordinate meetings and stakeholder engagements, maintain meeting calendars and facilitate logistical needs.
• Maintain records of meetings and activities, follow up on agreed actions, decisions and implementation timelines.
• Coordinate with participants, experts, consultants, service providers, government institutions and partner organisations to support activity implementation.
• Assist with procurement, service requests and event logistics as required.
• Organise programme files, activity records, attendance sheets, contact databases and other operational records.
• Collect, compile and organise information and documentation for reporting, monitoring and record‑keeping.
• Prepare routine programme updates, activity summaries, briefing materials and administrative reports.
• Prepare monthly reports summarising administrative, programme, coordination and logistical support provided, outputs delivered and days worked.